Joan and Pete did the lion’s share of the work with Pete at the helm of MaestroConference (supports audio conference with multiple breakout rooms) during the cafe with Joan designing, planning and running the event.
Preparation took place over several weeks. Considerable effort goes into designing these events to ensure they generate the results. Much of this is about designing the questions that are challenging, positive and inspiring.
Whilst there is a great deal of design and thinking that goes into the event, the Café itself is free flowing and driven by the participants. The theory behind this approach is that ‘the knowledge is in the room’. In other words, individual insights and experience are very powerful when shared and discussed within the group. It is intimate and informal with small conversational groups of 4 people. But it also gathers the insights of the entire group together.
Have a look at this video to understand the principles of the World Café. This was recorded by Anna Ulanova who is our graphic recorder – this is another important element where the group’s insights are represented in a graphical form.
We also benefited from support from Strenner Szilárd as a second graphic recorder.
You can see the result of our BA Café below (supplied by Anna).
And here are Szilard’s contributions:
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Everyone involved in this pilot gave their time for free and I would like to thank them all for their commitment and efforts.