A business project is likely to take longer to address business needs if a business analyst has not been identified as being part of the project team.
A business analyst can add value to projects and should be a key hire as a team member.
The reason why such projects can take more time can be down to a reduced quality of requirements and missing scope and not understanding what is important in terms of meeting business needs and goals.
Without a business analysts on the project, there is a high chance of experiencing a breakdown in communication mostly between information technology and the business itself. When there is no business analyst, there can be an increase level of misunderstandings, compared to when a business analyst has been added to help bridge tension gaps that can emerge in complex transformational and change programmes and projects.
So how does a business analyst add value to an organisation? A business analyst is capable of:
- Helping the project focus on value and delivering on business outcomes;
- Helping to reduce project completion costs.
This article will explore these two points, which a business analyst is capable of handling when added to a project.
Table of Contents
How Business Analyst Help to Increase the Project’s Value
They Use Value To Prioritise Requirements
The business analysts are known to excel by enabling stakeholders to focus first on major priorities that provide value to the organisation to meet business key business objectives and key results
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The business analyst will help the business to consider essential requirements for the project. They will differentiate and prioritise requirements to help the organisation target the profitability and enable the value propositions of the business to the end customer.
The business analyst will help ensure that there is consensus on the requirements that are of value to the organisation and will manage these requirements throughout the duration of project.
They Help To Discover New Requirements And Business Needs
The business analysts use various tools and techniques to research and explore the scope of business needs and requirements.
A skilled business analyst will consider different perspectives and understand the needs of the various stakeholders on the project with each perspective providing a set of needs that require understanding and exploration to help ensure the success of the project.
A business analyst will work hard to help ensure that the scope is not missed to avoid rework due to missing requirements.
They Help Enable Good Rapport Between IT Staffs and The Business
No business is made successful when there is a lack of rapport between the stakeholders of a project.
It is a vital that communication is considered when planning projects in your business.
Business analysts are known to use their excellent communication and soft skills to bridge the gap between business and IT and between project stakeholders.
They Can Help Inform Project Frameworks Used In IT
When the organisation grows, also the number of stakeholders on a project may rise as well.
A business analysts will help to ensure that any small team can be scaled to form a bigger one with quality and more output. With the help of business analysts in this, there will be more benefits realised since there is a higher chance that these projects are more successful with time.
The business analyst can help inform frameworks used by IT to help with the delivery of projects to meet business outcomes.
They Can Help Support Business Process Recommendations
When the business has been using a specific business process over a long period of time, a business analysts can help gauge and research and know if the business processes need to change.
A business process may no longer be working as expected or there may be a need to make the process run faster to remove any process bottlenecks.
A business analyst can work with the business to research and process map improvements to make the business more efficient and help meet customer needs a lot quicker.
How Business Analysts Help To Rescue The Total Project’s Cost
Ensuring Right Requirements Are Documented
The business analysts are qualified to know all the required documents to support projects on business analysis. They help to make sure all needed requirements are available to support the project. All these requirements are documented and maintained, and this helps to be more efficient and organised at work which helps in reducing any costs that might have occurred.
They Reduce Reworking
The business analysts always ensure they focus on the requirements that will help see the project successful. That will help them cut any costs that could have been realised when working on significant projects. That will help reduce the issue of reworking since the gathering process of all available requirements is thoroughly searched and well kept, so there can’t be more delays when the entire process of the project starts.
Business analysts gather all needed information and ensure that all required stakeholders are well handled and participate fully in the project.
They Help to Shorten the Length Of The Project
When business analysts are engaged in your project, without a doubt, they will make sure everything is in order.
As a fact, whenever everything needed is available, then it means that the project will be done faster and quicker than when the materials are not fully accessible. Also, when the days used to handle a project are shortened, that means that the cost of carrying out that business plan will be cut considering the number of days reduced.
Such resources will then be used to the next projects, which means the potential revenue will highly be increased in your business and the entire management at large.
They Help To Reduce Wasted Time By Stakeholders
Stakeholders are always needed for more significant projects. When business analysts are engaged in business projects, they can manage stakeholders well and ensure that their time is used effectively.
The business analysts can also reduce the project’s costs by allowing some stakeholders to be freed up to work on other business activities. The business analysts will always ensure they do the appropriate business analysis documentation and make quality decisions that will ease time for stakeholders.
The business analyst still work to their best and will ensure their prospective stakeholders get the information they need for their projects and clarification where needed.
They Help In Discovering Cost-Effective Solutions
The business analysts always engage in business projects and end up discovering more solutions to be used to ensure that plans are cost-effective. They continually research the problem first and identify quality solutions from their findings that will reduce costs to the business.
Conclusion
The business analyst will help add value and look for opportunities to keep the business organisation growing. The business analysts will focus on business outcomes, seek out benefits and reduce pain points across the business that will enable the business organisation to reduce costs and become more efficient.
So, if you are not doing so already add a business analyst to your project to add value to your organisation.